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Time management tips

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Sometimes there just isn’t enough hours in the day. If that phrase rings true with you, then today's Career Clinic is on hand to help. We’ve spoken to Isabelle Ratinaud, spokesperson for Monster UK, for her advice on how to be more organised with your time.

"Every schedule reflects its maker's unique set of priorities and responsibilities," Isabelle says, adding "the most important thing is whether your relationship with time is a happy one that enables you to meet your professional obligations, enjoy the company of those you love, and take good care of your most important asset - your health". Whilst there is no one-size-fits-all plan for managing time, Isabelle argues that there are basic principles that apply to a wide variety of circumstances, as outlined below.

Make a plan

Planning is the fundamental building block of time management, it's worth all the time you can put into it. But it isn't enough simply to create a great plan or schedule. You must be able to implement it. This means being accurate about the day-to-day realities of your work and other responsibilities; allowing for the usual interruptions, crises, and delays. Like a new item of clothing, it should fit comfortably, with a little room to spare.

The best time management plans are holistic; they encompass the whole of your life, rather than just your working hours. Try actually scheduling in blocks of time for family, friends, exercise, special interests, or special projects instead of just assigning them whatever time is left after the usual daily grind. Doing so will give you a chance to look closely at your present ratio of work to home and leisure time and help you restore the balance if it has been lost.

Break it down

By breaking a big task into manageable steps, setting a timetable for doing each step, and chipping away at the project, you can accomplish almost anything - and with a lot less stress than by trying to do it all at once.

Peak performance

To get the most out of your time, try to do your hardest jobs - those requiring maximum concentration and peak efficiency - at those times of the day when your attention and energy levels are highest. If you can co-ordinate those times with periods in which you have fewer interruptions than usual, so much the better. Likewise, try to schedule your routine, low-level tasks for times of the day when you find it hard to concentrate. The trick is to pinpoint your hours of peak performance and schedule your work accordingly.

Just say no

Almost everyone ends up working late or bringing work home once in a while, but if you find yourself doing it more and more often, it may be time to start saying no-and not only to others but also to yourself. Working longer and longer hours upsets the balance between work and leisure that is essential to your health and well-being. Just as serious is the negative effect it can have on your reputation.

Shake things up

We're never too old to learn and incorporate new and better ways of doing things. In fact, the longer you've been doing a job, the more it is to your credit to devise and explore improved techniques and streamlined procedures.

It's always tempting to go on doing things the old way, just because it's the way you're familiar with. Finding, adapting, and applying efficient new techniques to the responsibilities you carry not only saves you time but cuts down on your overall workload-and makes you look good in the process.”

Picture credit: Getty Images

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